Accessibility Statement Page Prompt: Complete Guide

Before writing, check the website’s actual pages, navigation, forms, images, videos, tools, downloads, course materials, LMS features, and third-party content.

Use simple English and active voice. Write from the website owner’s perspective by using “we,” “our,” and “us.” Keep paragraphs short and use one-line bullets for features, improvements, limitations, and support details.

Keep the tone respectful, honest, calm, and helpful. Describe accessibility as an ongoing responsibility.

Do not invent accessibility features, testing methods, standards, certifications, audit results, support services, alternative formats, response times, or completion dates.

Do not claim full accessibility or complete compliance unless a suitable review supports that claim. Do not promise that every feature works perfectly for every user, device, browser, or assistive technology.

Remove every statement that does not match the website. Include an effective date and a last-updated date.

Write two short introductory paragraphs for the Accessibility Statement of Digital Applications, available at dgaps.com.

In the first paragraph, explain that we want people with different abilities, devices, and browsing needs to use our website and learning resources.

In the second paragraph, explain that we continue working to make our content clearer, easier to navigate, and more accessible.

Add these details:

• Effective Date: [Add the verified effective date]
• Last Updated: [Add the verified update date]

Follow these writing rules:

• Use simple English and active voice.
• Write from our perspective by using “we,” “our,” and “us.”
• Keep both paragraphs short.
• Use a respectful and honest tone.
• Do not claim full accessibility unless a suitable review supports that statement.
• Do not promise that every feature works perfectly for every user.

Write the “Our Commitment” section for the Digital Applications Accessibility Statement.

Start with one short paragraph explaining our commitment to improving digital accessibility.

Mention that we aim to consider accessibility when we:

• Create Website Pages: We consider clear structure and easier navigation when creating pages.
• Publish Articles: We aim to organize written content so readers can follow it more easily.
• Add Images and Videos: We consider suitable descriptions, captions, or other support where appropriate.
• Build Forms: We aim to provide clear labels, instructions, and error guidance.
• Develop Online Tools: We consider different input methods and user needs.
• Prepare Course Materials: We work to make learning resources easier to access and understand.
• Update the LMS: We consider accessibility when changing learning and account features.
• Improve Navigation: We work to make important pages and features easier to find and use.

Explain that accessibility remains an ongoing responsibility.

Follow these writing rules:

• Remove any area that does not apply to dgaps.com.
• Do not claim that every feature is fully accessible.
• Do not promise a completion date.
• Keep the paragraph and bullets clear and honest.

Write the “Accessibility Standards” section for the Digital Applications Accessibility Statement.

First, confirm whether Digital Applications follows a specific accessibility standard or legal requirement.

If verified, explain in one short paragraph that we aim to follow the confirmed standard, such as a specific version and level of the Web Content Accessibility Guidelines.

If no formal standard has been selected or reviewed, use honest wording that explains our general accessibility goals without claiming compliance.

Follow these writing rules:

• Do not claim WCAG compliance without a suitable review.
• Do not invent a conformance level.
• Do not claim certification unless a recognized process supports it.
• Do not use broad phrases such as “fully ADA compliant” without proper legal and technical review.
• Keep the wording simple and factual.

Write the “Accessibility Features” section for the Digital Applications Accessibility Statement.

Start with one sentence explaining that dgaps.com includes or aims to include features that support easier website use.

Include only verified features:

• Clear Headings: We use headings to organize pages and help visitors understand the content.
• Keyboard Navigation: Users can access important features without relying only on a mouse.
• Visible Focus: Keyboard users can identify the selected link, button, or form control.
• Readable Text: We use clear text, suitable spacing, and understandable language.
• Image Descriptions: We provide alternative text for meaningful images when possible.
• Form Labels: We label form fields and provide understandable instructions.
• Link Meaning: We use link text that explains where the link leads.
• Video Support: We provide captions or transcripts for suitable videos when available.
• Colour Contrast: We aim to keep text readable against its background.
• Zoom Support: Visitors can enlarge text and page content through supported browser features.
• Responsive Design: The website adapts to different screen sizes.
• Error Guidance: Forms aim to explain input errors clearly.
• Page Titles: Pages use meaningful titles that describe their content.

Follow these writing rules:

• Remove every feature that the website does not provide.
• Distinguish between an existing feature and a future goal.
• Do not state that keyboard navigation works if important controls remain inaccessible.
• Do not claim that every image has useful alternative text unless this has been checked.
• Keep every point short and factual.

Write the “Keyboard and Navigation” section for the Digital Applications Accessibility Statement.

Start with one short paragraph explaining how visitors can move through important parts of dgaps.com.

Include only verified features:

• Keyboard access to menus, links, buttons, and forms
• Visible keyboard focus
• Logical focus order
• Skip links
• Clear menu labels
• Consistent page navigation
• Meaningful page headings
• Descriptive page titles

Explain any known keyboard or navigation limitations honestly.

Do not claim complete keyboard access without testing the website. Keep the section short and clear.

Write the “Images, Audio, and Video” section for the Digital Applications Accessibility Statement.

Start with one short paragraph explaining how we aim to make visual and audio content easier to understand.

Include only the practices the website follows:

• Meaningful Images: We aim to provide useful alternative text for images that communicate information.
• Decorative Images: We aim to keep decorative images from adding unnecessary information for assistive technology.
• Video Captions: We provide captions for suitable video content when available.
• Video Transcripts: We may provide transcripts when they help visitors access spoken information.
• Audio Transcripts: We may provide written alternatives for audio content when available.
• Text in Images: We aim to avoid placing important information only inside an image.

Follow these writing rules:

• Do not claim that every video has captions unless this is true.
• Do not describe automatic captions as fully accurate without review.
• Do not invent audio descriptions or transcripts.
• Explain known gaps in the limitations section.

Write the “Forms and Online Tools” section for the Digital Applications Accessibility Statement.

Begin with one short paragraph explaining that we aim to make forms and tools understandable and usable.

Include only verified features:

• Form Labels: Important fields have clear labels.
• Instructions: Forms explain what information visitors need to provide.
• Required Fields: Required information receives a clear indication.
• Error Messages: Forms explain problems and how visitors may correct them.
• Keyboard Access: Visitors can use important form controls without relying only on a mouse.
• Status Messages: Visitors receive clear confirmation when a form or action succeeds.
• Time Limits: We explain or manage time limits where the feature allows it.

Explain that visitors can contact us if a form or tool prevents them from completing an important task.

Do not claim that all forms and tools meet accessibility standards without testing them.

Write the “Learning Resources and LMS” section for the Digital Applications Accessibility Statement.

Start with one short paragraph explaining that we work to make course information and learning features easier to use and understand.

Include only verified practices:

• Course Structure: We aim to organize lessons and sections clearly.
• Written Instructions: We provide understandable instructions for suitable learning activities.
• Downloadable Materials: We review important learning files for readability when possible.
• Video Support: We add captions or transcripts to suitable lessons when available.
• Account Access: We aim to keep important learner account features understandable.
• Support Requests: Learners may contact us when a course or LMS feature creates an access problem.

Follow these writing rules:

• Do not claim that every course file is accessible unless the team has checked it.
• Do not invent alternative formats.
• Do not promise immediate changes.
• Explain verified LMS limitations where relevant.

Write the “Browser and Device Support” section for the Digital Applications Accessibility Statement.

Begin with one short paragraph explaining that website access may vary by browser, device, settings, and assistive technology.

Name only browsers, devices, screen readers, voice tools, magnification tools, or operating systems that the team has tested.

Explain that older or unsupported technology may provide a different experience, but do not blame visitors for access problems.

Follow these writing rules:

• Do not invent compatibility tests.
• Do not claim support for every browser or assistive technology.
• Do not require visitors to buy new technology before asking for help.
• Keep the wording calm and useful.

Write the “Third-Party Content and Services” section for the Digital Applications Accessibility Statement.

Write one short paragraph explaining that some parts of dgaps.com may depend on external tools or content that Digital Applications does not completely control.

Mention only verified examples:

• Embedded videos
• Social media content
• Maps
• Payment tools
• LMS features
• Live-chat tools
• External forms
• Downloaded documents
• Client or partner websites

Explain that external providers manage the accessibility of their own platforms and content.

Follow these writing rules:

• Do not use third-party control to dismiss a visitor’s concern.
• Explain whether the team can offer another way to access important information when verified.
• Do not invent alternative services.
• Keep the paragraph short and respectful.

Write the “Known Accessibility Limitations” section for the Digital Applications Accessibility Statement.

Begin with one short paragraph explaining that some website areas may not yet provide the intended level of accessibility.

For each verified limitation, explain:

• Affected Content: Identify the page, feature, document, video, form, tool, or LMS area.
• The Limitation: Explain the problem in simple words.
• Reason: Explain the cause when it is known and useful.
• Current Work: Explain what the team is doing when a plan exists.
• Alternative Support: Explain how visitors may request help or another format when available.

Follow these writing rules:

• Do not hide known important barriers.
• Do not invent problems that the website has not identified.
• Do not promise a correction date without an approved plan.
• Do not promise an alternative format unless the team can provide it.
• Keep the tone honest and helpful.

Write the “Ongoing Accessibility Improvements” section for the Digital Applications Accessibility Statement.

Start with one short paragraph explaining that we continue reviewing and improving accessibility.

Include only the actions Digital Applications performs:

• Website Reviews: We review important pages and features for accessibility problems.
• Content Improvements: We improve headings, links, images, forms, and page structure.
• Technical Updates: We correct accessibility problems during website development and maintenance.
• Course Materials: We work to make learning resources easier to access and understand.
• Team Awareness: We encourage team members to consider accessibility while creating content.
• User Feedback: We use suitable feedback to guide future improvements.
• Known Limitations: We explain important limitations that we have not yet resolved.

Follow these writing rules:

• Do not claim that formal audits occur unless they do.
• Do not promise a completion date without an approved plan.
• Do not claim that every reported issue will receive an immediate fix.
• Keep the wording positive but realistic.

Write the “How We Review Accessibility” section for the Digital Applications Accessibility Statement.

First, confirm which review methods the team actually uses.

Include only verified methods:

• Manual keyboard checks
• Automated accessibility testing tools
• Colour contrast checks
• Screen-reader checks
• Browser zoom checks
• Mobile and responsive checks
• Form and error-message reviews
• User feedback
• External accessibility audits

Explain that automated tools alone cannot identify every accessibility problem.

Follow these writing rules:

• Do not name a testing tool unless the team uses it.
• Do not claim a professional audit unless a qualified party completed one.
• Do not publish a test date or result without verification.
• Keep the section factual and concise.

Write the “Need Accessibility Assistance?” section for the Digital Applications Accessibility Statement.

Start with one short and supportive paragraph inviting visitors to contact us when they:

• Cannot access a page
• Cannot use a form
• Cannot read or understand content
• Need information in another usable format
• Face a problem with a course or LMS feature
• Want to report an accessibility issue

Ask visitors to include:

• Page or Feature: Identify the page, form, tool, course, or feature.
• Problem: Describe what prevented access.
• Device or Browser: Mention the device and browser used.
• Assistive Technology: Mention relevant technology when the visitor feels comfortable doing so.
• Requested Support: Explain the format or assistance needed.
• Contact Method: Share the preferred way to receive a response.

Tell visitors that they do not need to explain a medical condition or disability to report a website problem.

Ask them not to include sensitive information that the team does not need.

Keep the tone supportive and respectful.

Write the “How We Handle Accessibility Feedback” section for Digital Applications.

Begin with one short paragraph explaining that we review accessibility reports and requests carefully.

Include only the steps the company follows:

• Receive the Request: We review the page, feature, and problem described.
• Ask for Details: We may request more information when we cannot understand or reproduce the issue.
• Consider Support: We review available ways to provide access or information.
• Review the Problem: We consider whether the website or content needs an update.
• Provide an Update: We contact the visitor through the preferred method when possible.

Add a response period only if Digital Applications has verified it.

Do not promise an immediate fix or guaranteed alternative format. Keep the process clear and respectful.

Write the “Contact Us About Accessibility” section for the Digital Applications Accessibility Statement.

Start with one short paragraph inviting visitors to contact us with an accessibility problem, support request, or suggestion.

Include:

• Company: Digital Applications
• Website: dgaps.com
• Phone and WhatsApp: +92 (0) 343-786-1234
• Address: Block #13, Bhutta Chowk, Khanewal
• Email: [Add the verified accessibility or support email]

Ask visitors to use an email subject such as “Accessibility Support” or “Accessibility Issue.”

Tell visitors not to include passwords, complete payment details, account codes, medical records, or other sensitive information that the team does not need.

Follow these writing rules:

• Do not invent an email address or response time.
• Do not require visitors to disclose a disability.
• Keep the closing friendly, supportive, and professional.

Create a complete Accessibility Statement for Digital Applications, available at dgaps.com.

Before writing, review the website’s pages, headings, navigation, keyboard access, focus indicators, images, videos, forms, online tools, downloads, course materials, LMS, responsive design, and third-party content.

Include these sections when they apply:

1. Accessibility Statement Introduction
2. Our Commitment
3. Accessibility Standards
4. Accessibility Features
5. Keyboard and Navigation
6. Images, Audio, and Video
7. Forms and Online Tools
8. Learning Resources and LMS
9. Browser and Device Support
10. Third-Party Content and Services
11. Known Accessibility Limitations
12. Ongoing Accessibility Improvements
13. How We Review Accessibility
14. Need Accessibility Assistance?
15. How We Handle Accessibility Feedback
16. Contact Us About Accessibility

Add these verified details:

• Effective Date: [Add the verified effective date]
• Last Updated: [Add the verified update date]
• Accessibility Standard: [Add only when verified]
• Review or Audit Date: [Add only when verified]
• Response Time: [Add only when verified]
• Company: Digital Applications
• Website: dgaps.com
• Phone and WhatsApp: +92 (0) 343-786-1234
• Address: Block #13, Bhutta Chowk, Khanewal
• Email: [Add the verified accessibility or support email]

Use simple English and active voice. Write from our perspective by using “we,” “our,” and “us.”

Keep paragraphs short and use one-line bullet points for features, improvements, limitations, and assistance details.

Use a respectful, honest, calm, and supportive tone. Explain that accessibility remains an ongoing responsibility.

Do not invent accessibility features, standards, conformance levels, audits, test results, support services, alternative formats, response times, or completion dates.

Do not claim complete accessibility or legal compliance unless a suitable review supports that statement.

Remove every section and statement that does not match the website’s real accessibility condition and practices.